Check access with your event organiser
For travel associated with WEF, obtain the current access and meeting-point instructions from the organiser or hotel. Vehicle booking does not include accreditation or permission to enter controlled areas. Share the permitted entrance and any practical restriction with dispatch. Do not assume a hotel address automatically identifies a usable event drop-off.
Make changes traceable
Give one person responsibility for itinerary updates when assistants, guests and organisers are involved. Send the full revised schedule rather than separate fragments across several messages. Prices and availability are confirmed for the actual dates and itinerary. Ask about any waiting or onward movements explicitly; they are not implied by an airport transfer request.
Choose the first Davos stop before requesting the car
Decide whether your party should reach its accommodation or a meeting first. A hotel stop can allow travellers to leave suitcases and change, but it must appear in the itinerary if the car then continues elsewhere. If you want to travel directly to an appointment, ask the host where luggage can be kept and who will receive the guest. Separate the meeting's programme start from the time the guest should actually arrive for registration or preparation.
Include any fixed commitment in the enquiry so dispatch can review the sequence. Keep a later arrival plan with the host in case the flight or baggage collection takes longer than expected. A more expensive vehicle category does not create extra time between landing and the appointment.
Prepare a handover the travelling guest can use
The assistant who books the journey may be elsewhere when the passenger lands. Send the guest the agreed meeting instruction, booking reference and dispatch contact before travel, and keep a copy available without mobile data. Identify one reachable lead traveller rather than relying only on an office switchboard. If a colleague replaces the original passenger, update the name, contact and luggage details together. Agree appropriate wording for any requested name sign without exposing confidential meeting information.
Keep the airport return visible in the same plan
Record the departure flight, final collection address and luggage location while arranging the arrival. A last meeting at a different venue can require a hotel collection stop before the airport journey. If travellers leave on different flights, compare their required airport arrival times before deciding that one car suits everyone. Review the final return confirmation with the actual travelling group rather than copying the original arrival passenger list.
Questions about this journey
Which details should I include for this journey?
Include official access instructions, one itinerary owner, written journey confirmation. Add your exact travel date, addresses and lead passenger contact so the team can review the request.
Does submitting the request confirm my transfer?
No. The request is reviewed for availability and suitability. Your written offer and confirmation set out the agreed vehicle, itinerary, total price and payment arrangement.