Give every day its own start and finish
A request covering several days should show the first pickup and final drop-off for each date. An arrival evening, a full meeting day and a departure morning have different transport needs. Mark airport legs separately from local movements and hourly assignments. Include Swiss local times throughout, particularly when assistants prepare the diary from another time zone. Do not use a single start and end date to imply uninterrupted vehicle availability.
Separate continuous service from individual transfers
Where you want a car available between appointments, request a defined hourly service window; hourly bookings have an eight-hour minimum. Where you only need two isolated journeys, ask for those transfers individually. Have the offer state which arrangement applies on each day. Discuss any driver or vehicle change with dispatch and avoid promising delegates that the same person or car will cover every movement unless this has been expressly confirmed.
Keep one current version of the itinerary
Use a clear version label and send a complete revised schedule when several appointments change. Highlight the affected date and movement rather than burying it in a chain of messages. Nominate one organiser who can approve transport changes and share the agreed version with the travelling guests. A driver's acknowledgement of a message should not be confused with a revised commercial confirmation when extra hours, another vehicle or additional stops are involved.
Check the final offer against the whole week
Review the number of vehicles, service windows, stops, waiting arrangements and quoted total for each assignment. Ask how extensions, cancellations and itinerary changes will be handled before accepting. Include invoicing details and the payment arrangement agreed for the booking, without assuming credit terms. Keep every reference in the master schedule so that the final airport departure remains visible even when the middle of the week becomes busy.
Questions about this journey
Does a multi-day booking mean a car is available around the clock?
No. Availability follows the service windows in the written confirmation. Request overnight or extended coverage explicitly.
Will the same chauffeur be assigned every day?
Only if dispatch expressly confirms that arrangement. Ask how handovers will be coordinated if assignments change.
How should I submit several schedule changes?
Send one revised itinerary with a version label, the changed movements and the authorised organiser's contact details.