Separate venue arrival from luggage storage
If you plan to go directly from Zurich Airport to the congress venue, ask the organiser where passengers may be dropped and where luggage can be kept. Otherwise, include a hotel stop before the meeting. A conference start time should allow room for airport formalities as well as the road journey.
Plan the return from the actual finish point
You may leave from a different entrance or another meeting location after the event. Confirm the collection point with the host and give it to dispatch. If the final session has an uncertain end time, discuss waiting and the flight schedule in advance. Keep a reachable mobile number available throughout the event day.
Ask the event host for an arrival instruction
Request the actual venue address, permitted guest entrance and the time you should be ready for registration or preparation. A calendar title or programme start is not a complete transport instruction. If the conference uses several nearby locations, identify the building for your first commitment rather than assuming every session begins at the same entrance.
Tell the host whether you will arrive with airport luggage. Ask who can receive it or whether an accommodation stop would be more practical. Any venue storage arrangement belongs to the event or property; it should be confirmed separately instead of being inferred from the transfer booking.
Keep the later collection tied to a reachable passenger
Choose whether the return vehicle should collect you at the venue, a hotel or another agreed meeting point. Allow time to leave the session, retrieve coats and gather belongings before presenting a pickup time. If colleagues are joining, establish who confirms that the whole travelling party is ready.
Give dispatch a mobile contact that will be reachable after the programme ends. An assistant outside Davos may not know about a last-minute room change or a guest staying for a conversation. If the collection must change, send the new place and timing together and ask how that affects the agreed service and any onward flight requirement.
Questions about this journey
Which details should I include for this journey?
Include permitted drop-off, luggage storage, return collection point. Add your exact travel date, addresses and lead passenger contact so the team can review the request.
Does submitting the request confirm my transfer?
No. The request is reviewed for availability and suitability. Your written offer and confirmation set out the agreed vehicle, itinerary, total price and payment arrangement.