Two cars for a Davos airport transfer: when to split the group

Consider different needs within the party

Two cars can be useful when travellers have different arrival times, destinations or substantial equipment. Explain why you are considering a split so dispatch can propose a practical arrangement. Each vehicle needs its own passenger and luggage allocation. The combined party total alone does not tell the team how to prepare either car.

Keep both confirmations aligned

List the flight, route and contact for each vehicle. If both should travel to the same hotel, say whether they need to arrive together or independently. Confirm the total cost and the amount for each agreed journey in writing. A change to one vehicle's timing should be communicated without assuming the second booking has also changed.

Compare two workable group arrangements

Describe the reason for the split before selecting categories. You might have one party ready to leave while another is awaiting a later flight, or travellers who need different Davos destinations. Prepare a complete passenger-and-luggage list for each option so dispatch can compare an actual shared journey with two actual assignments.

If children travel in the group, identify the accompanying adult and any requested restraint in the relevant vehicle. Do not distribute people only to fill seats while sending their essential belongings elsewhere. Check that both cars have reachable lead passengers, even when one organiser handles the commercial discussion for the whole party.

Keep the bookings connected without merging their instructions

Ask for a clear reference or label for each assignment and record it beside the appropriate flight and address. When one journey changes, identify that vehicle first and then explain whether the second is affected. A cancellation, delay or hotel change for one party should not be left to the driver of the other car to interpret.

If both groups finish at the same property, confirm who receives each arrival and whether luggage will be stored together. Avoid requiring the vehicles to stay together on the road. Coordinate the destination handover and communication instead, and agree how the overall organiser will learn that each party has arrived.