Choose a policy for delays
Collect every flight number and landing date. Decide whether the entire group will wait for the last arrival or whether separate vehicles should be requested. Discuss waiting arrangements with dispatch before confirming. A common destination does not remove the possibility that one flight changes while the rest of the party is already ready to leave.
Choose one airport meeting contact
Nominate a lead traveller who can communicate with the team and the other passengers. Keep the complete luggage count in one list. Agree what happens if someone has delayed baggage or loses mobile connectivity. Operational updates should reach the lead contact, who can confirm when the whole group has actually assembled.
Choose a waiting decision before the first traveller lands
Ask each passenger whether they have a fixed appointment after reaching Davos. Compare those commitments with the arrival sequence and decide which group can realistically wait together. A booking based on the earliest landing can become impractical if its passengers are expected to stay for another flight without having agreed to that delay.
Provide dispatch with all relevant flight numbers and local dates, and ask how the shared handover and waiting would be quoted. Where the group chooses separate cars, allocate people and luggage to each assignment. Keep the alternative clear rather than leaving dispatch to infer whether an early passenger should be sent ahead.
Confirm readiness using the whole group
The lead traveller should check that everyone has completed their arrival tasks and collected the belongings travelling in the vehicle. A person finishing a baggage report is not yet part of the ready group, even if the flight landed earlier. Send a concise update that explains the remaining issue instead of repeatedly guessing a departure time.
Agree one location where the group will assemble before following the driver-meeting instruction. If passengers separate for refreshments or another errand, make sure the lead contact knows when they can return. Recheck the hotel sequence and complete luggage count before leaving so the confirmed shared journey matches the party actually boarding.
Questions about this journey
Which details should I include for this journey?
Include all flight numbers, delay plan, lead airport contact. Add your exact travel date, addresses and lead passenger contact so the team can review the request.
Does submitting the request confirm my transfer?
No. The request is reviewed for availability and suitability. Your written offer and confirmation set out the agreed vehicle, itinerary, total price and payment arrangement.