Keep the airport return address current
Moving accommodation during your stay can leave an old pickup address in an earlier booking. Check the final night's property and replace the return address if necessary. Include the new hotel name and usable loading entrance. Ask the team to acknowledge the change so your confirmation and your actual plans match.
Decide what happens to stored luggage
If the previous property is holding equipment, arrange collection yourself or request a separate stop. The return vehicle should not discover an unlisted luggage visit at departure. Check the final bag count and whether it differs from your airport arrival. A hotel change may also affect the route and the agreed price.
Audit every saved copy of the return address
After changing hotels, review more than the latest email. The old pickup address may still appear in a calendar entry, a group chat, a concierge request or a travel document sent to family members. Once the transfer coordinator confirms the new address, update those copies and mark the previous version as superseded. Include the full property name and the agreed entrance so similar accommodation names do not create confusion. If a different person manages the return journey, give that person the updated confirmation directly rather than assuming they followed the messages about the hotel move during the holiday.
Reconcile luggage held at different properties
Make a list of where every item is stored after the move. Skis may still be at the earlier hotel while ordinary luggage has reached the new room, or a companion may have left a case with another property. Decide who will collect each item before departure. If you request a vehicle stop to retrieve equipment, give the address and contact, and obtain agreement for the revised itinerary. Check that the property will actually make the items available when needed. The airport return should begin with a complete, realistic luggage plan rather than an assumption that all belongings moved with the group.
Questions about this journey
Which details should I include for this journey?
Include final-night hotel, stored equipment location, updated confirmation. Add your exact travel date, addresses and lead passenger contact so the team can review the request.
Does submitting the request confirm my transfer?
No. The request is reviewed for availability and suitability. Your written offer and confirmation set out the agreed vehicle, itinerary, total price and payment arrangement.