Use the district as a cross-check
Dorf and Platz are useful clues, but neither replaces a street address. Compare the district, property name and postcode on the accommodation confirmation with the route in your request. A restaurant meeting point can be different from the hotel where your luggage is stored. Explain which address is for collection and which is an additional stop.
One party, one meeting instruction
For travellers staying in both areas, decide whether everyone will gather at one hotel or whether the car should make two collections. Provide a passenger and luggage count for each stop. Share the final pickup order with the whole group so nobody follows an older message or waits at the wrong reception.
Describe the entrance a passenger will actually use
A property's main address may lead to a different side of the building from the luggage room or vehicle approach. Ask reception which entrance guests should use for collection, then add that description to the street address. A short instruction such as the named reception entrance is more useful than several unexplained map screenshots.
Check whether the people and bags are in the same place. A guest finishing lunch in Platz while their suitcase remains at a Dorf hotel has two locations to resolve. Either retrieve the bag before collection or list the additional movement for review in the transport request.
Update the group when the meeting place changes
When changing a collection from one district to another, tell every traveller which earlier instruction has been replaced. Use the booking reference and the new full address in the message to dispatch. Ask for acknowledgement before forwarding the amended pickup as settled.
For two hotel collections, nominate a contact at each property and give the number of passengers and bags expected there. Let those contacts know the agreed order rather than asking everyone to interpret the organiser's whole itinerary. Before leaving either entrance, count the travelling party against that stop's list so a person waiting inside is not overlooked.
Questions about this journey
Which details should I include for this journey?
Include district and street, luggage location, collection order. Add your exact travel date, addresses and lead passenger contact so the team can review the request.
Does submitting the request confirm my transfer?
No. The request is reviewed for availability and suitability. Your written offer and confirmation set out the agreed vehicle, itinerary, total price and payment arrangement.